Executive Administrative Lead - Faculty of Health Sciences, Dean and AVP

Job ID 79517 Job Title Executive Administrative Lead - Faculty of Health Sciences, Dean and AVP Regular/Temporary Regular Location HSC- Central Campus Open Date 2026/11/05 Job Type Continuing Close Date 2026/11/11 Employee Group TMG Favorite Job Department Office of the CAO Full/Part Time Full-Time Salary Grade/Band Under Review Salary Range $0.00 - $0.00 (annual) Job Code 105025 Existing Vacancy Yes - Newly Created Position Target Number of Openings 1 Hours per Week 35 Posting Details **Schedule** Monday to Friday; 830-430 - Hybrid **Education Level** University degree or combination of equivalent education and relevant experience **Career Level** 5 years of experience at the executive support level Project coordination an asset Job Description McMaster University’s Faculty of Health Sciences (FHS) Dean and Vice-President’s (VP) office works closely and collaboratively with other departments, Faculties, and universities as well as external companies and institutions to remain on the leading edge of global health and to maintain and project a professional commitment and responsibility to excellence, integrity and respect within health sciences. The FHS Dean and VP’s office works to support initiatives that will enhance the status of McMaster University, the Faculty, its three schools and 12 departments within the community, nationally and globally. FHS is also supported by and works closely with the Dean/Vice-Deans Council, Associate Deans and an Operations Group of Senior Administrators as well as 12 Departments within the Michael G. DeGroote School of Medicine and two satellite medical school campuses (Waterloo and Niagara). Job Summary Reporting jointly to the Dean and VP for FHS and the AVP/CAO for FHS, the Executive Administrative Lead role provides high-level administrative, operational, and project support to the senior leadership of the Faculty. The position serves as a key point of coordination for the Dean and AVP, managing complex and confidential administrative requirements and ensuring effective coordination of priorities, meetings, events, communications, and office operations. The role requires a high degree of independence, discretion, organization, and judgment in managing competing priorities and sensitive information. The Executive Administrator anticipates the needs of senior leaders, coordinates activities across multiple partners, and ensures that commitments and projects are appropriately planned, tracked, and advanced. The position provides work direction and supervisory oversight to administrative staff and/or other employees, including assigning and coordinating work, establishing priorities, monitoring progress, and supporting the effective delivery of office operations. Accountabilities **Executive Administration and Calendar Management** * Provides comprehensive administrative support to the Dean and VP, exercising judgment and discretion in managin