Confidential Secretary

**Job Title:** Confidential Secretary **Position Type:** Full Time Permanent 37.5hrs/week **Location:** Burnaby, BC, onsite **Start Date:** ASAP **Compensation:** $58,987.50 to start with excellent benefits including defined benefits pension after probation. **About Us** *pos***Abilities** supports individuals with developmental disabilities to lead meaningful and healthy lives. We partner with local communities to provide a comprehensive range of person-centred services for individuals and the families who care for them. As one of BC’s largest community living agency employing over 650 casual and regular staff we are committed to helping our employees experience joy, meaning, and beauty at work and to live life doing what they love. We are currently seeking a Confidential Secretary to join our Admin team at our Head Office in Burnaby. **About the Position** Reporting to the Director of Administration, the Confidential Secretary provides confidential executive and administrative support that enables leaders and teams to focus on delivering on the organization’s mission. The department operates on a shared-services model, where responsibilities are distributed across the team, and members provide reciprocal coverage to ensure continuity of service. **About YOU** · You share our commitment to the organization’s Code of Ethics, Statement of Principles, and Mission Statement. · You’ve completed a diploma in office, business or executive administration, or a related field with equivalent combination of education, training, and relevant experience. · You bring five years plus of progressively responsible administrative experience, including experience supporting senior leaders. · You’re confident preparing professional written materials, taking detailed meeting minutes, analyzing information, and communicating clearly with others. · You’re a strong communicator and facilitator who enjoys connecting with people and building positive working relationships across all levels of an organization. · You’re highly organized and know how to plan, prioritize, and keep things running smoothly, even when there are competing demands. Being detail-oriented comes naturally to you. · You’re proficient using Microsoft 365 tools, including Outlook, Word, and Excel. · You’re curious and open to learning new technologies and finding better, more efficient ways of working. · You bring a positive and professional presence and are self-sufficient, approachable, adaptable, and comfortable interacting with people at all levels in the organization. **What You’ll Do** **Administration Department** · Serves as the primary contact for the organization’s telecommunication providers. Serves as the primary contact for the organization’s utility providers (telecommunications, electric, gas, alarm systems), · Records minutes, actions, decisions, and follow-up items at confidential meetings · Maintains organization records · Manages records of the organization’s