Reliever for Office of the Grade Level Coordinator

I. Administrative and Secretarial Support • Attends to office communications (incoming and outgoing) letters, memos, mails, emails • Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned • Oversees and manages the calendar, meeting, and appointment schedules of the GLCs • Monitors and processes expenses, reimbursements, liquidation, and other accounting-related records of the GLCs • Monitors the upkeep and coordinates job order requests for repair and maintenance of furniture and fixtures for assigned halls, lounges, classrooms, etc. II. Logistics and Resources Management Support • Checks and monitors office equipment and technology-related resources to ensure good condition and function • Handles logistical preparations (i.e., preparation of materials, reservation of venues and ordering food) for meetings, events, and activities: • Grade 1 – Bigay Puso, Field Trips, Sportsfest, Elocution, Parents Orientation • Grade 2 – Parents Orientations, First Holy Communion, Field Trips, Sportsfest • Grade 3 – Field Trips, Bigay Puso, Kab Scouting Events • Assists in decorating and updating the Grade level bulletin boards • Monitors the inventory of office/school supplies and resources regularly to ensure that these are replenished, properly stored, and in good working condition • Orders needed office supplies and processes required electronic purchase requisitions III. Records and Document Management Support • Receives, files, maintains, and updates Office records, mails, and other communication materials • Prepares, reproduces, and/or collates relevant documents and materials for the Grade Level Coordinator and teachers • Compiles and records punctuality and admit to class reports for distribution to and monitoring of class advisers • Assists in the preparation and distribution of learning packets at the beginning of each quarter IV. Additional Support • Performs prefecting duties for the dismissal of Grades 1, 2, and 3 students • Performs prefecting duties to Grade 1 PM boys at their holding area • Assists during enrollment at Registrar’s Office • Assists in distribution of report card during 4th quarter V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives Qualifications Education • At least a bachelor's degree or relevant college units is an advantage Experience • With at least 1-2 years’ experience in office administration support (academic setting is an advantage) Knowledge, Skills, and Abilities • Proficiency in MS Office (Word, Excel, PowerPoint) and Google Apps (Doc, Sheets, Slides) • Good interpersonal skills • Ability to handle multiple tasks • Has knowledge and skills in Customer Service and Clerical Office Procedures • Written and Oral Comprehension abilities