Sales Support Admin (Up to $4,500 + AWS + VB/ Hybrid/ West)

[Job ID: 1704871] Responsibilities • Coordinate regional travel arrangements for healthcare professionals attending conferences, workshops, live cases, proctorships, and hospital observerships. • Manage flight bookings, accommodation, transportation, travel itineraries, and visa-related documentation. • Liaise with hospitals, conference organizers, distributors, and regional teams to obtain invitation letters and required supporting documents. • Maintain activity trackers and monitor deadlines, documentation status, and follow-up actions. • Support the planning and execution of conferences, workshops, seminars, and other healthcare-related events. • Coordinate registrations, sponsorship documentation, faculty information, and event logistics. • Arrange promotional materials, booth assets, printing requirements, and event-related documentation. • Prepare and compile documents required for internal approvals and Salesforce-related submissions. • Track approval progress and ensure all activities receive the necessary approvals before implementation. • Maintain complete and auditable records including post-event reports, attendance confirmations, and supporting documentation. • Consolidate sales, usage, competitor, forecast, and management reporting data across regional markets. • Validate data discrepancies and follow up with country representatives on outstanding information. • Support sales administration activities including quotations, purchase orders, invoices, and payment status inquiries. • Coordinate with headquarters, distributors, internal departments, and external stakeholders on commercial and operational matters. • Maintain organized records, document control processes, version management, and shared filing systems. • Provide administrative support including meeting coordination, calendar management, correspondence drafting, and follow-up tracking. Requirements • Minimum 3 years of experience in sales support, administration, coordination, or a related function. • Proficient in Microsoft Excel, Word, Outlook, PowerPoint, and Teams. • Experience managing travel arrangements, conferences, workshops, or healthcare professional engagement activities. • Experience handling sales reporting, data consolidation, forecasting, or commercial administration activities. • Experience in the healthcare, medical device, or other regulated industries is an added advantage. To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities. Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/ EA Personnel Name: Yip Yan Wen, Esther EA Personnel Reg. no.: R25152371 EA License no.: 07C5771