Executive Assistant/ Personal Assistant

Job Description: • Oversee the Managing Director’s (MD’s) calendar, appointments, meetings and daily priorities. • Manage incoming emails, telephone calls and correspondence, including preparing and drafting letters, emails and briefing documents. • Coordinate and arrange business travel, including flight and hotel bookings, visa applications, ground transportation and comprehensive travel itineraries. • Organise meeting materials, prepare agendas and presentations, record meeting minutes and monitor follow-up actions. • Oversee the day-to-day operations of the Singapore office, including office supplies, IT and telecommunications support, vendor coordination, facilities management and visitor arrangements. • Manage and maintain corporate records, agreements and document filing systems for both entities. • Liaise with corporate secretaries, auditors, legal advisors and banking institutions on statutory filings, regulatory renewals and Know Your Customer (KYC) requirements. • Handle supplier invoices, staff expense claims and payment requests for management approval. • Assist the finance department with supporting documentation, account reconciliations and month-end reporting requirements. • Provide administrative support for tender submissions and business proposals, including document preparation, formatting, version control, compliance checks and submission coordination. • Develop and maintain up-to-date contact databases covering clients, business partners, shipyards and suppliers. Requirements: • Diploma in Business Administration or any related fields. • Minimum 5 years of experience as Executive Assistant or Personal Assistant role. • Excellent communication and presentation skills Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com; EA License No.: 13C6305 Registration No.: R23117856 CHOE KIN MUN For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.