Contract Admin Assistant (Facilities & Corporate Services) | Up to $2,900 | 1-Year Renewable Contract

Contract Admin Assistant (Facilities & Corporate Services) | Up to $2,900 | 1-Year Renewable Contract 📍 Location: Alexandra 💰 Salary: Up to $2,900/month 🕘 Working Hours: Monday–Friday, 8.30am–6pm 📄 Contract Duration: 1 year (yearly renewable) 📅 Start Date: By 24 November 2026 Key Responsibilities General Administration • Coordinate meetings, including meeting room bookings and refreshments. • Prepare, photocopy, scan, bind, file and archive documents. • Arrange courier services and stationery orders. • Support departmental correspondence and general administrative matters. Facilities Administration • Process purchase requisitions and purchase orders. • Review quotations from vendors and service providers. • Verify and process invoices against approved quotations and contracts. • Maintain contracts, maintenance records, utility documents, tender files and audit documentation. • Prepare inter-company billings, debit notes and supporting documents where required. • Support workplace safety documentation and risk assessment records. • Administer employee facial recognition registration, access cards and access control records. Facilities Operations • Assist with regular site inspections to identify maintenance, housekeeping, safety and operational issues. • Coordinate follow-up actions with vendors, landlords and internal stakeholders. • Support facilities audits, compliance inspections and operational reporting. Projects & Tender Support • Coordinate tender documentation, vendor communications and meeting arrangements. • Assist with RFI submissions, document control and filing. • Support project administration, progress tracking and stakeholder coordination. Corporate Services Administration • Manage incoming mail and courier deliveries. • Monitor office consumables, stationery and pantry supplies. • Coordinate name card orders and replenishment activities. • Support administrative records for company, demonstration and patrol vehicles. 📩 Interested candidates, please send your updated CV to jocelynchan@recruitexpress.com.sg OR Telegram @jocelynchan Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820