Executive Assistant (12 month contract)

Executive Assistant (12-Month Contract) | Global Life Insurer | Singapore About the company Our client is a well-established global insurance and wealth management group with a strong presence across Asia. They are known for a performance-driven culture that also cares about its people, and for valuing collaboration, inclusion and accountability. The role You will provide dedicated executive and administrative support to two senior leaders in the group’s private wealth business: a C-suite technology executive and a senior leader in business optimisation. You will keep their schedules, meetings, travel and day-to-day priorities running smoothly. What you’ll do • Manage diaries, correspondence, meetings and travel for both executives. • Coordinate with regional and global stakeholders across APAC, Europe and North America, allowing for time zones, public holidays and daylight-saving changes. • Arrange business travel and handle expense claims and the supporting documents. • Organise meetings, team events and interviews, including materials and logistics. • Manage confidential and sensitive information with discretion. • Help with document approvals, e-signatures and other admin processes. • Cover for other Executive Assistants in the Singapore office when needed, and take on other ad hoc admin tasks. What you’ll bring • 5+ years as an Executive Assistant or in a similar role, ideally supporting senior leaders in financial services. • A track record of supporting more than one executive at a time. Experience with a technology leader or transformation function is a plus. • Excellent organisation and time management, and the ability to juggle competing priorities. • Clear, confident written and verbal communication with senior and global stakeholders. • Strong MS Office skills and familiarity with travel and expense platforms. You pick up new systems quickly and stick to approved tools in line with confidentiality standards. • Flexibility to work occasional early mornings or evenings across time zones. Working arrangements will be agreed with the executives, and you won’t be expected to be always on. • Sound judgement with confidential matters. Knowledge of international travel and visa processes is a bonus. What’s on offer • 12-month contract with a reputable global financial services organisation. • Exposure to senior leadership and international teams. Interested? Click Apply or send your CV to Clarissa.Wong@oliverjames.com. Only shortlisted candidates will be contacted.