Senior Facilities Executive

Industry: Global Logistics & Supply Chain Job Purpose: Responsible for the overall management, maintenance, compliance, and improvement of assigned warehouse and office facilities. Ensure facilities are safe, reliable, compliant, and cost-effective while supporting operational and business requirements. Key Responsibilities: Facility Operations & Maintenance: • Manage day-to-day facility operations and maintenance across warehouse and office facilities. • Oversee building and M&E systems including ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection systems, and BMS. • Plan and coordinate preventive and corrective maintenance to minimize operational downtime. • Conduct periodic facility inspections to identify defects, safety concerns, and operational risks. • Support emergency breakdowns and critical facility issues. • Fire Safety, Compliance & Risk Management: • Maintain knowledge of fire safety requirements and regulatory requirements for warehouse and industrial facilities. • Conduct checks and coordinate servicing of fire protection and life-safety systems. • Support Fire Certificate requirements, fire drills, inspections, and compliance activities. • Coordinate statutory inspections, servicing, licence/permit renewals. • Manage compliance with FM insurance standards and risk-control requirements. Vendor & Contractor Management: • Manage contractors and service providers, including Scope of Work (SOW), quotation review, and performance monitoring. • Evaluate technical and commercial proposals and provide recommendations for management approval. • Ensure contractors comply with site safety, Permit-to-Work (PTW/ePTW), and operational requirements. Projects & Financial Management: • Manage facility-related projects including A&A works, renovation, reinstatement, equipment replacement, and improvement works. • Coordinate project requirements with stakeholders, consultants, landlords, contractors, and vendors. • Monitor project scope, schedule, cost, safety, and quality through completion and handover. • Manage facility-related CAPEX and OPEX, including budgeting, forecasting, and cost-control. Landlord & Stakeholder Management: • Coordinate with landlords and property representatives on building maintenance, defects, and lease-related matters. • Work closely with Operations, Procurement, Safety, Security, IT, and other stakeholders. • Provide management updates on major facility issues, projects, risks, and outstanding matters. Sustainability, Energy & Water Management: • Support and drive green initiatives, energy efficiency, and sustainability improvements. • Monitor electricity, water, and utility consumption and identify opportunities for conservation. • Support ESG reporting by providing relevant facility and utility consumption data. • Support applicable BCA Green Mark and other environmental initiatives. Documentation & Administration: • Maintain facility records including maintenance reports, contracts, quotations, inspection records, and asset information. • Ensure facility activities and documentation comply with company policies and statutory requirements. Key Requirements: • Experience in facilities management within warehouse, logistics, industrial, or commercial environments. • Good working knowledge of building and M&E systems. • Understanding of fire safety, workplace safety, and statutory compliance requirements. • Knowledge of energy and water management and sustainability initiatives. • Strong vendor, contractor, and stakeholder management skills. • Able to manage facility projects, budgets, and multiple priorities independently. • Good problem-solving, communication, and coordination skills. To Apply (Via Harold Consultancy): Please submit your detailed CV to Lorvz Concepcion at hello@haroldconsultancy.com for a confidential discussion. All applications are handled with the utmost discretion.