Legal Secretary (Banking & Finance)

The Company Our client is a globally established international law firm. The role They are seeking a proactive and detail-oriented Legal Secretary to join our Banking & Finance practice within a private law firm. This role is responsible for providing high-quality secretarial and administrative support to Partners and Associates, enabling fee-earners to focus on delivering exceptional legal services to clients while ensuring the smooth day-to-day operations of the practice group. Administration • Prepare, format, amend and proofread legal documents, correspondence, agreements and presentations • Manage document versions and ensure accuracy and consistency in formatting • Handle printing, scanning, binding and filing of legal documentation File Management • Open, maintain and close client files in accordance with firm procedures • Organize and manage physical and electronic filing systems efficiently • Ensure documents and records are properly maintained and updated Billing & Administrative Support • Prepare bills, invoices and assist with billing-related matters • Coordinate claims submissions and follow up where necessary • Conduct ACRA searches and assist with corporate information retrieval • Update and maintain client contact information in InterAction • Coordinate conflict checks in compliance with firm policies and procedures Diary & Travel Management • Manage calendars, schedule meetings and coordinate appointments for fee-earners • Arrange travel bookings, accommodation and itineraries where required • Coordinate meeting logistics including conference room bookings and refreshments General Support • Liaise professionally with clients, external parties and internal stakeholders • Provide administrative support to the Banking & Finance team on day-to-day matters • Assist with ad hoc assignments and projects as assigned by fee-earners The Next Step Interested candidates may submit their resumes via this portal or email their CVs (in Word format) to evan.lim@chaptrconsulting.com . EA Reg No. R1217793 EA License No. 23S1593