Project Officer

About Helping Heart for Relief and Development Nepal (HHN) Join Helping Heart for Relief and Development Nepal , a leading organization dedicated to making a positive impact in communities nationwide with the goal to empower lives and foster sustainable growth across Nepal. We operate on the core belief that we serve humanity, driving initiatives across water projects, health and emergency relief, skills development, and orphan support. Whether we are providing essential items and financial aid to orphaned children or delivering critical emergency food assistance to vulnerable families, our goal is to empower lives and foster sustainable growth across Nepal. HHN is seeking a detail-oriented Project Officer with exceptional, authentic English writing skills to manage documentation and operations across multiple concurrent projects and diverse international donors. The Project Officer will independently draft concept notes, project proposals, project completion reports, and supporting project forms without relying on AI tools, while verifying beneficiary lists and overseeing timely field execution. Key Responsibilities: Multi Donor Grant Writing and Project Documentation Draft clear, compelling concept notes, project proposals, and project completion reports independently in original human English without AI reliance. Develop comprehensive proposal and report sections covering context and needs analysis, strategy, theory of change, results, sustainability, and management arrangements. Prepare, review, and organize all supporting project documents, official forms, and donor annexes required across multiple simultaneous projects. Conduct thorough research on funding trends, grant opportunities, and alignment priorities of national and international donors. Collaborate closely with program and field staff to collect accurate technical data, community assessments, and human impact stories for proposals. Establish and manage a strategic grant and reporting calendar to meet competing deadlines across multiple donors. Beneficiary Verification, Data Management, and MEAL Verify, cross check, and validate beneficiary lists against selection criteria and field records to ensure 100% accuracy and transparency. Maintain accurate project records by completing daily data entries in the Management Information System (MIS) and physical files, reconciled monthly. Design and oversee Monitoring, Evaluation, Accountability, and Learning (MEAL) frameworks, including baseline surveys and longitudinal impact evaluations. Adjust project strategies and work plans using real time field data, lessons learned, and changing humanitarian needs. Multi Project Implementation and Field Coordination Manage end to end implementation of multiple assigned projects at HHN, overseeing daily activities for timely and high-quality delivery. Serve as a reliable focal point for donor agencies, partners, and external stakeholders whenever coordination or project updates are required. Work closely with field offices and local partners to strengthen internal controls, resolve operational bottlenecks, and ensure smooth execution. Lead the operational shift from long term development programming to rapid emergency relief during natural disasters to deliver ethical, lifesaving aid. Conduct systematic assessments to identify and mitigate geopolitical, environmental, operational, and financial risks across project operations. Financial, Procurement, and Regulatory Compliance Conduct monthly Budget versus Actual (BvA) analyses and monitor expenditure burn rates to achieve 100% budget utilization and fiscal integrity. Execute project procurement procedures accurately in alignment with organizational policies and accounting requirements. Ensure strict compliance with national legal frameworks, donor regulations, ethical standards, safety protocols, and resource accountability. Team Leadership and Supervision Facilitate regular in person and virtual team meetings to review project progress, foster cross departmental collaboration, and maintain accountability. Mentor and guide supervised team members to build their professional capacity while holding full accountability for departmental deliverables and results. Education: Bachelor’s degree in English, Journalism, Social Work, Development Studies, or a related field, supported by a portfolio of winning proposals. Experience: Minimum of 2 years of proven experience in NGO proposal writing, humanitarian grant reporting, and managing multiple donor projects simultaneously. Authentic English Mastery: Exceptional command of persuasive, technical, and business English writing and speaking, with zero dependence on AI writing tools. Donor and Sector Knowledge: Solid understanding of NGO operations, compliance standards, beneficiary verification protocols, and major international humanitarian donors. Research and Analytical Skill: Proven ability to synthesize complex field data, needs assessments, and financial metrics into clear reports and impact narratives. Time and Project Management: Demonstrated ability to manage multiple high-priority deadlines, concurrent projects, and rapid turnarounds with strict attention to detail. Leadership and Collaboration: Strong interpersonal skills with the confidence to lead in person and Microsoft Teams meetings and work cooperatively across teams. Drafting & Editing Proposals: Ability to draft, review, and edit project proposals, concept notes, and donor funding applications in line with organizational and donor requirements. Salary and Benefits: As per the organization's norms commensurate with the project agreement and candidates. None