Storekeeper

Key Responsibilities: 1. Inventory Management Maintain accurate and up-to-date records of all incoming and outgoing stock. Perform regular physical stock counts and reconcile with system records. Monitor stock levels to avoid shortages or overstocking. Ensure proper storage conditions to prevent damage or deterioration of materials. 2. Stock Record Maintenance (for all projects) Maintain separate stock registers/logs for each project. Record material issues and returns project-wise. Track material movement against requisitions and purchase orders. Prepare and maintain Goods Receipt Notes (GRN), Issue Vouchers, and Return Notes. 3. Project Costing Track consumption of materials for each project to support cost analysis. Record unit cost and total value of stock issued to each project. Work with the finance/accounts department to prepare cost summaries. Ensure stock costs are allocated to the correct project codes or cost centers. Assist in preparing budget forecasts based on consumption trends. 4. Procurement Coordination Prepare material requisitions based on stock levels and project requirements. Follow up with suppliers/vendors for timely delivery. Check the quality and quantity of received materials. Coordinate with project managers and procurement officers to ensure timely availability of materials. 5. Documentation and Reporting Maintain all stock-related documentation systematically for audits. Generate daily, weekly, and monthly stock reports for management. Provide timely reports on material usage and project-wise costing. 6. Safety and Compliance Ensure safety standards are met in storage practices (fire safety, secure shelving, etc.). Follow company policies and legal requirements related to storekeeping and documentation. Ensure restricted access to authorized personnel only. 7. Coordination and Communication Liaise with project teams, accounts, procurement, and site supervisors for smooth operations. Inform concerned departments of any shortages, discrepancies, or issues. 8. Procurement Related duties Visiting vendors or stores to purchase or pick up requested office supplies, stationery, or equipment. Checking inventory of consumables and informing management when items need to be restocked. Assisting with placing small purchase orders as directed by administrative staff or procurement officers. Following up on orders with vendors, ensuring timely delivery of materials, and reporting any delays. Receiving and inspecting deliveries to ensure items match orders and are in good condition. Distributing received materials to the appropriate departments or staff members. Acting as a point of contact for small vendors during pickups or deliveries. Maintaining receipts, invoices, and delivery notes for procurement-related errands. Bachelor’s degree or above Minimum 3 years’ experience in related field Basic accounting knowledge Coordinating Behavior Prior experience in related field Excellent computer Skill particularly in Excel is required Able to communicate in Nepali written and English spoken Basic knowledge of Book keeping is a must None