Program Support Assistant

This position is located within the Martinsburg VA Medical Center, Martinsburg, West Virginia, as part of Facility Management Service (FMS), Fire Department. Work assignments cover a variety of tasks associated with scheduling, coordination of activities and meetings, records management, personnel services, dissemination of various information, ordering supplies, reconciling, and training coordination. The incumbent supports the missions, goals and values of the VAMC, Martinsburg and VISN 5. PRINCIPALES MISSIONS : Data Collection and Tracking Support Perform work related to office administration including issues related to budgeting, supply management and purchasing, personnel administration, time keeping, data processing, project tracking and files management. Work requires a broad understanding of the mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing so that the employee can perform duties and advise on how to apply budgeting, purchasing, personnel and information processing procedures; Maintains and updates AtHOC database, Incident Command System (ICS), Performance Improvement Measures (PIMS); tracks real world and exercise improvement plans via the Master Action Plan; The employee prepares documents for purchasing, processes requests through proper channels and tracks purchase documents. Coordinates training for the Fire Department and Emergency Management; Collects data for several office operations, analyzes the data, sets up controls to monitor them and troubleshoot as needed. Performs complex purchasing services as authorized by VA regulations, and is responsible for buying a variety of commercial items and services. Purchase card holder and must comply with all acquisition regulations; Federal, VA and local. Maintains all professional manuals, directives and instructions. Administrative Support Assists with clerical, statistical, and data entry tasks in support all programs in the service, using an automated data processing (ADP) system to create and delete files, search files and records, store or extract material from a variety of software packages to include word processing software and spreadsheets to transmit large amounts of information, and generate cumulative, statistical, tabular, narrative and graphic reports. Mail, Correspondence, Appointments and Calendar Receives visitors, telephone calls, distributes incoming mail and correspondence. Schedules meetings and conferences pursuant to the events on supervisors' calendar. Reviews outgoing correspondence for conformance with general policy, factual correctness, adequacy of grammar and related mechanical features. Coordinates training, providing input and specific information regarding the training programs available to assigned employees. Prepares travel documents, clearances, itineraries, schedules, summaries, etc., and maintains follow-up for timely administrative and fiscal approvals. Prepares travel documents, clearances, itineraries, schedules, summaries, etc., and maintains follow-up for timely administrative and fiscal approvals. Attends meetings, prepares and maintains meeting minutes, and follows up on action items with appropriate staff member independently. Publications Management Uses word processing and other types of software (spreadsheets, graphics, etc.), to process and produce a wide range of documents, some of which require complex formats, in support of the office automation functions. Creating, editing, and reformatting reports requiring advanced functions such as those required to generate table of contents, statistical data with multiple columns, technical directives, and correspondence, using database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard or special reports and using graphics software to produce graphic symbols, charts, and graphs. Transmits, receives, and acknowledg

Salaire : $57,736 – $75,059/Per Year | Avantages : http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans? Located in the heart of West Virginia's Eastern Panhandle, the Martinsburg Veterans Affairs Medical Center (VAMC) can be found on 175 acres in historic Berkeley County and has a service area of more than 70,000 Veterans in West Virginia, Maryland, Virginia, and Pennsylvania. The Medical Center, part of the VA Capitol Health Care Network (VISN 5), offers a comprehensive range of services, including internal medicine, ambulatory surgery, audiology and speech pathology, dental, nursing home, nutrition, podiatry, prosthetics, women's health, mental health, and rehabilitation medicine. Patient care is provided through an integrated primary care concept, and eac