SECRETARY (OFFICE AUTOMATION)

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to This position serves as the principal office assistant providing executive secretarial support to the AFMC Executive Director. The incumbent is responsible for ensuring the high quality of projects, correspondence, and associated special tasks directly supporting the official responsibilities of the Executive Director. PRINCIPALES MISSIONS : 1. Manages the Executive Director's daily schedule of meetings and appointments for the most advantageous use of time. At own discretion arranges, refuses, or shifts appointments, ceremonies, briefings, presentations, meetings, etc., coordinating with the staff offices concerned and arranging for a member of the Executive Director's staff to represent him/her when appropriate. Reminds the Executive Director of time and place of appointments, assures that any required advanced actions have been completed, and keeps him/her informed of matters requiring attention. Works closely with offices of the Commander, Deputy Commander, Executive Officer and/or Aide to the Commander, coordinating their schedules in order that they may attend meetings with the Executive Director as required. Reserves time each day when the Executive Director can be available to his/her staff officers for consultation. 2. Maintains cognizance of and follows closely all subjects reviewed and actions directed by the Executive Director each day, receiving information directly from various staff officers and the Executive Director upon conclusion of discussion as well as through daily flow of business. Provides the Executive Director with status information, extends completion dates if explanations for delays are reasonable, and serves in a liaison capacity to transmit information between the Executive Director and his/her staff as action progresses, new developments occur, or changes in policy, priority, or requirements are made. 3. Reviews incoming correspondence, directives, and publications. Determines from subject matter which correspondence can be handled personally and prepares replies accordingly. Based on personal knowledge or information from files, refers incoming correspondence to appropriate office of responsibility. Maintains suspense file and follow ups to ensure that correspondence and reports are prepared and submitted on time. Establishes and maintains office files in accordance with established procedures. Reviews correspondence, reports, and other" documents prepared by others for signature/ coordination of the Executive Director to ensure procedural and grammatical accuracy, conformance with general policy, factual correctness. Calls inadequacies or deviations to originator's attention, or, as appropriate, rewrites in Executive Director's personal style. Provides guidance and technical direction to subordinate clerical personnel. When requested, informs supervisor of sources of information on various matters. 4. Personally, initiates actions, including correspondence, on a variety of matters on which the Executive Director's viewpoint and desires are known and involving matters received through official channels, of semi-official, personal, or confidential nature, or which require an interim response pending subsequent action at a later or more convenient time. Prepares a wide variety of personal and executive correspondence, reports, and other documents from information obtained from staff, files, and other sources. 5. Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific processing functions involved require a varying number and sequence of steps and use of different functions from one assignment to another. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses existing database or spreadsheet software to create,

Salaire : $57,963 – $91,647/Per Year | Avantages : https://www.usajobs.gov/Help/working-in-government/benefits/

The mission of the United States Air Force is: To fly, fight, and win ... Airpower anytime, anywhere. To achieve that mission, the Air Force has a vision of Global Vigilance, Global Reach and Global Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do. Click here to view the AF Civilian Employment Eligibility Guide: AF DCIPS Interchange AF Internal Employee DoD Transfer (Excluding Air Force) EO 12721 Certain Former Overseas Employees EO 13473 Appointment of Certain Military Spouses Former Federal Employees (Reinstatement) Interagency Career Transition Assistance Plan Land Management Employee Military Spouse Preference National Service (Peace Corps and VISTA) Non-DoD Transfer Other (Interchange Agreements) People with Disabilities, Schedule A