Description du poste
This position is located at VA Puget Sound Health Care System (VA Puget Sound), a Joint Commission-accredited, level 1A tertiary regional amputation center, polytrauma network site, and academic research center with 408 operating beds. The healthcare system includes the Seattle and American Lake Divisions and seven Community-Based Outpatient Clinics.
PRINCIPALES MISSIONS :
This position provides full secretarial support to two Executive Leadership Team Members - SES-level Deputy Executive Medical Center Director and Associate Director, Business Services. Duties and responsibilities include, but not limited to: Manages the Executives' schedules or day-to-day plans, identifies the schedule and time required, and estimates the resources needed. Schedules appointments without prior approval, resolves all scheduling conflicts daily by exercising the delegated authority to prioritize and understand what is consider critical versus non-critical, and reconcile any conflicts. Schedules Executive Office conference rooms according to the date, time, number of persons expected, audio/visual needs, and purpose of the event while also covering the Seattle Executive Office conference rooms when needed. Attends the Executives' board meetings, prepares the agenda and meeting minutes, and independently follows up on action items with the appropriate staff members on behalf of the Executives. Researches and provides background information or data analyses for the Executives on topics of interest. Prepares performance appraisals for the Executives' direct reports and maintains the competency folders. Tracks incoming and outgoing mail and correspondence. Proofreads documents for the Executives' signature for clarity, completeness, and sufficient background information. Updates office documents and prepares written letters or correspondence on behalf of the Executives with proper grammar and spelling. Establishes and maintains files of correspondence and other documents related to Veterans, employees, investigations and tort claims, performance appraisals, surveys, and other sensitive matters. Serves as a Timekeeper to maintain and record leave and attendance for the Executives and serves as back-up Timekeeper for all Executives. Completes travels arrangements for the Executives and other members of the Executive Leadership Team. Serves as the primary point of contact for the Executive office to independently collect, triage, and resolve incoming queries from Veterans, employees, VISN, VA Central Office, Congressional Offices, DOD partners, and other community-based medical centers and organizations, while also providing the highest level of customer service. Seek to resolve matters at the lowest level possible and get back with the requestor or provide a warm handoff to the next appropriate person for resolution. Veteran complaints and compliments are documented in the Patient Advocacy Tracking System Replacement (PATS-R) and compliments are followed up by a written letter from the Executives prepared by the incumbent. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: AD-HOC (as determined by the agency policy) Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD414030 and PD414040 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
QUALIFICATIONS REQUISES :
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements
À propos de Veterans Health Administration
OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans? VA Puget Sound Healthcare System (VAPSHCS) is a Level 1a major interdisciplinary teaching healthcare system with two divisions and multiple community-based outpatient clinics (CBOC). It is considered the most complex VA healthcare system nationwide. VAPSHCS has both Urgent Care and Emergency services, and a full complement of specialty medical, surgical, psychiatric, critical care, and rehabilitation service-lines. VAPSHCS houses two Community Living Centers, a Spinal Cord Injury Unit, Bone Marrow Transplant Unit, Blind Rehabilitation, Domiciliary, and Home-Based Primary Care Services. https://visitseattle.org/ The VA has adopted Core Values and Characteri