Description du poste
The Marion VA Health Care System is seeking a Program Specialist to support the Quality, Safety, Value and High Reliability (QSVH) Service.
PRINCIPALES MISSIONS :
The incumbent is responsible for the coordination and monitoring of all administrative programs to include Accreditation, Organizational Improvement, Patient Safety, Utilization Review, Peer Review and Risk Management, and Performance Improvement. Duties of the position include but are not limited to: Independently develops, plans, issues, and implements procedures to comply with directives concerning administrative matters. Analyzes and evaluates problems, makes recommendations, and devise solutions to systems administration, training management, publication management, and data management within the Service. Participate in regular meetings with leadership to address administrative management issues, resolve problems, and provide recommendations for correcting or improving processes and programs. Serves as the principal advisor to personnel on administrative management program issues. Compile information and prepares administrative reports for management, briefing and sharing with work groups. Provide full staff assistance on administrative matters to include but not limited to providing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication, edits and composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and relies to inquiries. Manage, monitor, coordinate, and provide regulatory guidance on all personnel actions, organizational structures, and position management for the Service. Recommend and assist with allocation of personnel/manpower resources; documents and reviews personnel and distribution changes; implements personnel/manpower reporting procedures; and conducts onsite surveys and studies to analyze organization structure, mission and functions, workload, and proposed personnel staffing, etc. Review, interpret, and provide recommendations for the revision of regulatory guidelines, policies, and standing operating procedures pertinent to personnel administration and all Service operations. Administer and oversee all aspects of personnel management within the Service. Assure completeness, accuracy, and adequacy of documentation and alert supervisors and employees when further action must be taken. Prepare and submit requests for personnel actions, which includes recruitment, promotion, reassignment, disciplinary actions, etc. Manages referral lists advises supervisors on their responsibilities, hiring procedures, interviewing procedures, and selection documentation requirements. Participate in the planning for budgeting needs and financial management for the QSVH Service. Assist with budget formulation, justification, and execution; financial management; and financial reporting. Provides advice to management and program personnel on budgetary and finance issues. Manage budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Attend budget calls, review guidelines and instructions to brief managers of schedules and data requirements. Serves as committee support including Accreditation Committee, Peer Review Committee, and as a back up to other committees in the absence of Management and Program Assistant. Incumbent also serves as back-up to the Management and Program Assistant as necessary. Aids in the management of procurement for QSVH. Prepares procurement requests, evaluating proposals for work, acting as a COR for procurements, and/or maintaining procurement records. The position may manage small procurements that may require varying approaches. Assist in the initiation and preparation of procurements to secure adequate resources to facilitate operations, which includes determining appropriate costs, performing costs analysis, s