Description du poste
This position is in the Imaging Service at the VA Portland Health Care System. The incumbent serves as the Administrative Officer of Imaging Service and manages collaboratively with Chief, Imaging Service, and the Imaging Manager / Chief Technologist. Together, they plan, implement, and evaluate all aspects of the Imaging Service. Incumbent reports directly to Office of Imaging Manager / Chief Technologist.
PRINCIPALES MISSIONS :
The incumbent is responsible for administrative functions of Imaging Service and is the first line supervisor of all administrative/support staff within the Service. This includes secretarial, and budget management, and data analysis. Administrative operations include personnel management, contracting, outsourcing, budget analysis and preparation, and quality management. The Administrative Officer may represent the Imaging Service on matters related to operations at the Medical Center and VISN. Duties: - Assists with the personnel management for a busy Imaging Service with 80 employees, performing or overseeing the full range of human resources requirements. - Oversees the Imaging Service Timekeeping/Payroll, ensures personnel timecard accounting is completed timely and accurately. - Assists with the overall administrative management for the Imaging Service. - Assists with the administrative management of matters associated with Imaging programs and operations, including collaborative efforts with other clinical and nonclinical services. - Assesses and develops strategic initiatives that respond to departmental and facility goals and enhance the department's financial effectiveness. - Prepares analyses and high-level briefs to senior management including annual management brief and executive reviews. - Develops status reports or response materials for higher level attention, review, or signature, including reports on budget, workload and throughput, forecasting, supply, and demand. - Coordinates regular and ad hoc meetings with various entities including inner department and interdepartmental meetings, and vendors. - Ensures that the service adheres to reporting requirements at all levels including local, VISN and national mandates and initiatives relating to Radiology. - Researches and/or analyzes program issues and requirements. Based on changing operational and program requirements, identifies relevant issues, and provides expert analysis and advice on complex program issues. - Supports administrative requirements for Imaging Research proposals and collaborations. - Provides direct supervision to employees performing a variety of duties supporting Imaging Service, staff and patients. First line supervisor for 3 employees. - Plans work to be accomplished, sets short and long term goals and assigns work based on priorities, instructs employees on work and administrative matters. Directs development of all personnel documentation and of personnel actions. - Knowledge of budgeting and financial management for Imaging Service. This includes budget formulation, justification, and execution; financial management, and financial reporting for a $18 million personnel budget. - Provides advice to senior management on budgetary and finance issues. As top advisor to senior management, provides budget management for major programs. - Exercises responsibility for budget formulation, presentation, and execution, including monthly variance reports. - Maintains awareness of and information about the overall status of financial resources for the service in order to react to changing situations with timely recommendations. Skilled in defending the budget before senior level management. - Interacts and negotiates on adjustments or reprogramming in support of major program changes or requirements. Independently reviews proposals and strategic planning activities for financial impact. - Oversees fund control point budget and activity including fund control points with a budget in excess of $15.7 million, including outso