Secretary (OA)

Employee serves as the Secretary to the Chief of Geriatrics and Extended Care and Coordinator for the in-patient and out-patient Respite Program. The employee provides a full range of office and administrative functions related to the planning and operations of GEC Service and the Respite Program. PRINCIPALES MISSIONS : Secretary (OA) Duties include but not limited to: Provides support to the Chief of GEC and coordinating the day-to-day administrative functions for the chief who maintains responsibility for all on-going activities of GEC. Greets, schedules, organizes and executes interactive meetings of GEC with staff, patients, public-at-large, industry, academic and community leaders. Controls all incoming correspondence and documents, reads all incoming electronic and other mail, determines which inquiries can be handled independently and routes others to appropriate staff for action. Prepares correspondence in accordance with Service policy and/or VA policy. Maintains control records on incoming correspondence, action documents, and recurring reports and follows up on work to ensure timely reply. Assembles background material and assures that the Chief is fully briefed on agenda items before scheduled meetings. Makes arrangements for conferences, including time, space, people, and travel. Serves as support to various committees as directed by the Chief. Screens phone calls, greets visitors and directs them to appropriate staff members for attention. Prepares required forms to Education for CME credits and arranges for needed equipment. Transcribes correspondence and committee meetings using appropriate format. Notes commitments or follow up action reminding staff and/or Chief to ensure completion. Keeps all filing of committee minutes, reports, meetings, correspondence, policies, procedures, studies, etc. Serves as Fund Control Clerk. Prepares work orders for Engineering. Serves as alternate ADP Coordinator and may be responsible for coordinating the training of all staff regarding VISTA programs. Serves as the timekeeper for the service and alternate timekeeper for GEC Programs. Oversees key control for the entire Service. Initiates, maintains and coordinates the clinical privileging and credentialing process for all physicians, consultants and WOC's. Maintenance and record keeping for all physicians' licensure, DEA certification, and BLS/ACLS certifications. Maintains physician's quality improvement records according to JCAHO requirements. Plans, develops and coordinates all administrative functions essential to the implementation and the delivery of Respite services. Communicates daily with Veterans and families members to relay eligibility concerns for the Respite Program. Collaborates with the clinical liaison in the coordination of services to the Respite client and gives tours to new families requesting Respite care. Manages the collection of data and submits required monthly and quarterly reports for the Respite Program. Confers with the clinical liaison regarding the analysis of data and develops means of utilizing the data to improve program performance, efficiency and tracking mechanisms. Prepares reviews and presents quality assurance data to the GEC Performance Improvement Committee to support the Joint Commission standards. Determines eligibility for Long Term Care copayments based on completing a 10-10EC form for Veterans and determines if they meet the Catastrophic Disability determination by VHA in order to reduce copays for Respite Care. Documents pertinent program information in patients records to communicate to clinical staff. The incumbent serves as liaison with the Office of the Medical Center Director, Chief of Staff, other Service Chiefs, Credentialing and Privileging Office and Office of Education. Serves as liaison with the Universities and ensures required forms are submitted for resident's rotations at Bay Pines. Maintains procedure manuals in current status assuring that any change in policy

Salaire : $40,736 – $52,957/Per Year | Avantages : http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans? The CW Bill Young VA Medical Center (CWBY VAMC) comprises the main campus, St. Petersburg, Florida, a Level 1a Complexity site and general medical and surgical facility. It is a teaching hospital providing a full range of patient care services with state-of-the-art technology as well as education and limited research. Comprehensive health care is provided through primary care and long-term care in dentistry, extended care, medicine, neurology, oncology, pharmacy, physical medicine, mental health, rehabilitation, and surgery. Additionally, services are offered at the large Lee County Health Care Center and the Palm Harbor, St. Petersburg, Bradenton, Sarasot