Description du poste
This position serves as an Administrative Officer in the Executive Director's Office at the Kansas City VA Medical Center (KCVAMC) in Kansas City, MO. The primary purpose of this position is to provide comprehensive administrative support to the Assistant and Associate Directors at KCVAMC. This role is responsible for coordinating and overseeing various administrative activities to ensure the effective operation of Medical Center services.
PRINCIPALES MISSIONS :
Provide administrative guidance and serve as a principal advisor to executive leadership and service lines on policies, programs, and operational matters. Develop recommendations, reports, briefings, correspondence, and management controls that improve workflows, communication, accountability, and organizational performance. Coordinate executive schedules, priorities, meetings, travel, expenses, office coverage, and administrative support. Orient and mentor new clerical staff; support training, customer service, disaster preparedness, and performance-improvement activities. Serve as the primary Automated Data Processing Applications Coordinator, managing access requests, work orders, distribution groups, and basic technology support. Maintain documentation and support readiness for accreditation, audits, inspections, and external reviews. Act as the Human Resources liaison by monitoring staffing plans, vacancies, recruitment, retention, onboarding, credentialing, personnel actions, and organizational charts. Handle sensitive personnel and labor-management information with discretion, maintaining complete records and timely audit trails. Analyze staffing, workload, productivity, patient flow, quality, financial, and operational data to identify trends and recommend improvements. Lead cross-functional projects and workgroups with clinical, administrative, and executive stakeholders to improve efficiency and patient care. Prepare complex reports for internal leaders and external oversight organizations, ensuring accurate and transparent performance information. Manage procurement activities, including purchase requests, proposal evaluations, cost analyses, vendor communications, property records, and Contracting Officer's Representative duties. Support budget formulation and execution, monitor fund control points and expenditures, analyze financial performance, and promote efficient use of resources. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 A.M. to 5:00 P.M. Virtual: This is not a virtual position. Position Description/PD#: Administrative Assistant/PD105870 and PD105860 Permanent Change of Station (PCS): Not Authorized
QUALIFICATIONS REQUISES :
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/17/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS=07 position you must have served 52 weeks at the GS- 05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may