Description du poste
This position is located at the headquarters office of USDA, APHIS, PPQ's Science and Technology (S&T) Core Functional Area (CFA) in Raleigh, North Carolina. The Staff Assistant exercises oversight authority to ensure a harmonious system of work management and coordination. When problems arise with respect to operational matters, and when there is a need to redistribute work to maintain effective operations of the entire office, the Staff Assistant is expected to take appropriate action.
PRINCIPALES MISSIONS :
The duties may include, but are not limited to:
Maintain the calendar of the Associate Deputy Administrator, making sound decisions on the scheduling of appointments, conference calls, meetings, etc.
Attends meetings and conference calls involving senior leadership and others; takes notes, and when appropriate, prepares minutes or documents significant discussions, agreements, and commitments to provide record for future follow-up and reference.
Receives and reviews incoming correspondence, reports, memorandums, and other material; screens material and disseminates to the Associate Deputy Administrator, and other staff members, identifying the need for follow up action.
Recommends changes in administrative policies and devises office procedures and practices.
Reviews and edits correspondence, reports, and other material requiring the signature of the Associate Deputy Administrator.
Secures travel arrangements for the Associate Deputy Administrator and other Science and Technology staff members through automated government travel system.
As a records custodian, the incumbent creates and preserves official mission records on behalf of the assigned office or staff.
QUALIFICATIONS REQUISES :
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-08 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-07 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Securing travel arrangements using an automated government travel system while adhering to Federal Travel Regulations. Maintaining senior executive calendars, scheduling appointments, meetings, and coordinating conference calls in accordance with the needs of the individuals supported. Reviewing time and attendance logs for compliance with timekeeping policies. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.