File Clerk

This position is located in the Veterans Affairs (VA), Veteran's Health Administration (VHA), Butler VA Medical Center (VAMC), located in the Health Information Management Section (HIMS) of Health Administration Service (HAS). The primary duties are to maintain accessible records and provide efficient service for direct and indirect patient care by managing the receipt and scanning of health documents in a timely and accurate manner. PRINCIPALES MISSIONS : Work Schedule: Monday - Friday 7:00am - 3:30pm Position Description/PD#: File Clerk/PD529-07262A Major duties Include but not limited to: This position is responsible for carrying out a variety of health information functions. The incumbent performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. Electronically scan various health information documents into VistA Imaging Assures that the scanned documents are associated to the correct patient and note. Confirms record integrity and reviews the image quality in the VistA Imaging display. Ensures regular quality checks are carried out according to prescribed timeframes and criteria. Notifies the Lead File Clerk/Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly or are corrupted. Reviews documents for appropriate scanning criteria and ensures that all necessary health/administrative information meeting the criteria is integrated into CPRS through the PC scanning software and hardware. Scans loose tiling by indexing the loose material to the appropriate Clinical or Administrative setup in VistA Imaging to facilitate future reference. Correctly indexes all documents imported from other devices or sources, including pdf, tiff, jpeg files, etc. in VistA Imaging. Maintains confidentiality of all electronic records and paper components of the health record; Follows appropriate procedures when mailing and destroying health information in paper or electronic format; and ensures sensitive (employee-Veteran) health records are maintained in an extra-secure manner and available only to requesters in the scope of their official duties. Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations and performs timely filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship and control of health records in both terminal digit and alphabetic tiling systems. Responsible for communicating/contacting daily, or as necessary, with other administrative and clinical staff members to locate/obtain health records. Introduces and explains non-VA health record documents to medical center staff and assists them in understanding how to recognize which nomenclature and indexing term to use. Retrieves records using a combination of computer-based patient treatment history and historical record transactions to deduce locations of hard-to-find records; References VistA Imaging and patient locator cards to support Release of Information activities; and conducts extensive searches for health records when initial searches have been unsuccessful. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized QUALIFICATIONS REQUISES : To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2026. You may qualify based on your experience and/or education as described below: General Experience: You must possess one (1) full year of general experience consisting of progressively responsible clerical, office, or other related work. General experience would include: working/troubleshooting with image scanning hardware and software, filin

Salaire : $37,644 – $48,940/Per Year | Avantages : http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?