Description du poste
This position is located within the Phoenix VA Healthcare System. The primary purpose of the Secretary position is to provide administrative coordination and support to a member of the Executive Leadership Team.
PRINCIPALES MISSIONS :
30 Day Hiring Model The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection. This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions. Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty. What Applicants Can Expect Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration. Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager. Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions. After meeting pre-employment requirements, candidates will receive a final job offer and start date. Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service. If selected, applicants should be prepared to come onboard within 30 days of the announcement closing. Duties include, but are not limited to: Serve as the Talent Management System (TMS) and Personal Identity Verification (PIV) sponsor to meet the computer information needs for the Executive Leadership Team. Develop, implement, and/or maintain effective office standard operating procedures to satisfy program goals and supervisor's priorities. Manage office equipment inventory to include recommendation for maintenance, replacement, and turn-in according to VA policies and regulations. Extract and summarize data from various information systems to develop narrative and statistical reports. Utilize a Government Purchase Card to acquire necessary office supplies for the staff. Perform a wide variety of administrative and organizational functions to support the assigned section. Manage meeting logistics, coordinating room reservations, setting up conference calls, and recording and generating meeting minutes as necessary. Serve as the Travel Coordinator, submitting travel requests and managing travel arrangements and reimbursement submissions for assigned staff. Prepare and review correspondence, spreadsheets, graphs, presentations, logs, reports, and other documents and route for final submission. Serve as Timekeeper, updating time cards on a daily basis to ensure accurate accounting of all leave. Manage section incoming calls, voicemails, and route to appropriate staff to ensure customer inquiries are answered. Coordinate meetings, events, and manage calendar for the ELT to ensure obligations with internal and external key stakeholders are met. Work Schedule: Monday-Friday, 8:00am-4:30pm. Virtual: This is not a virtual position. Position Description/PD#: Secretary - Office Automation (OA)/PD13635A
QUALIFICATIONS REQUISES :
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The g