Description du poste
This position is located at the El Paso VA Health Care system in El Paso, Texas, Office of the Director serving as the principle action officer and plays a pivotal role as both an analyst reporting directly to the Executive Assistant to the Director. The primary purpose of this position is to evaluate the effectiveness and productivity of medical center programs and operations, as well as advise management on initiatives that improve organizational efficiency.
PRINCIPALES MISSIONS :
Major duties include: Organizational Analysis: Serves as the principle action officer providing highly specialized and complex administrative and technical leadership in support of the entire EPVAHCS. Independently plans, reviews, and reports on a broad spectrum of organizational data and statistics, maintaining exceptional accuracy and attention to detail to ensure all information supports organizational management principles and regulatory compliance. Applies advanced factfinding and investigative techniques, draws on principles of management and long-range planning, and leverages knowledge of basic budgetary and financial management principles to support resource allocation and program improvement necessary for providing accurate and appropriate action responses. As a facility administrator for key digital systems - including Light Electronic Action Framework (LEAF), Nexus (as Super Administrator), and other platforms - the incumbent configures, maintains, and oversees intricate digital frameworks. Regularly identifies critical issues and trends from raw and complex tata sets, presents high-level findings and recommendations to executive leadership, and influences changes in policy, process, and allocation of resources throughout the medical center. Program Management: Responsible for the comprehensive and precise management of all mechanisms used to evaluate, assign, and track suspense items, taskers, Congressional responses, and other high-visibility action items received by the Medical Center Director's Office and throughout the health care system. Effective program management requires the incumbent to meticulously verify the origin, content, and requirements of each incoming action item. The role is heavily reliant on advanced communication skills, both written and verbal, to coordinate with a diverse array of stakeholders across service lines, management levels, VISN and VHA offices, Federal oversight agencies, and Congressional and Presidential contacts. At all times, the incumbent upholds the highest standards of accuracy, accountability, and confidentiality when managing official correspondence, Congressional inquiries, and sensitive program actions. Administrative Support: Provides critical administrative support to the Medical Center Director and Executive Leadership Team, with a strong emphasis on precision, organization, and thoroughness. Responsible for meticulously preparing, coordinating, and facilitating enterprise huddles and executive meetings, ensuring that all relevant information is accurately collected from multiple services, carefully reviewed for completeness and correctness, and organized into clear, actionable reports for leadership. Maintaining subject matter files and program records, the incumbent follows stringent administrative protocols for the assembly, signing, storage, and retrieval of essential documents. Throughout all administrative duties, the incumbent prioritizes follow-though and accountability, consistently monitoring the status of ongoing tasks and seeing each assignment through to full and timely completion. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management and Program Assistant/PD014420 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
QUALIFICA