Description du poste
You will serve as the principal secretary and administrative assistant to the Associate Director, providing comprehensive office support and managing a wide range of administrative and secretarial functions. Coordinates and prioritizes workflow, manages calendars and correspondence, schedules meetings, and serves as a key point of contact to ensure efficient operation of the Associate Director's office.
PRINCIPALES MISSIONS :
Major duties include, but are not limited to: Provides confidential administrative and secretarial support to the Associate Director. Coordinates and prioritizes workflow and daily operations of the Associate Director's office. Manages the Associate Director's calendar, schedules appointments, and coordinates meetings and conferences. Screens calls, visitors, and inquiries, responding independently to routine matters and directing issues appropriately. Maintains confidential files, records, correspondence, and other sensitive documents. Receives, reviews, distributes, and tracks incoming and outgoing correspondence, ensuring timely completion of action items. Prepares, edits, and reviews correspondence, reports, agendas, and other documents for accuracy, format, and policy compliance. Organizes meetings, prepares agendas and briefing materials, records minutes, and follows up on assigned actions. Coordinates travel arrangements and related logistics for the Associate Director. Serves as a liaison between leadership, staff, external stakeholders, Veterans, and community organizations, maintaining effective communication and professional relationships. Work Schedule: Monday - Friday; 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (Office Assistant)/PD016410 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized
QUALIFICATIONS REQUISES :
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-6) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience preparing, editing, and reviewing correspondence, reports, meeting agendas, and related documents for accuracy and completeness; experience applying office administrative procedures to support clerical and organizational operations; experience managing calendars, scheduling appointments, and coordinating meetings and conferences; experience using proper grammar, spelling, punctuation, and formatting in professional written communications; experience evaluating office procedures and technology and recommending process improvements to increase efficiency. For more information on these qualification standards, please visit the United States Of