Management and Program Assistant

Incumbent will perform a combination of routine, multiple and varying assignments related to the AFS International Programs & Policy Division, mission under the limited direction of the Office Manager, Front-line Manager, or Administrative Officer in day-to-day operations of the office. PRINCIPALES MISSIONS : Performs a combination of routine, multiple and varying assignments related to the AFS international Programs & Policy Division, mission under the limited direction of the Office Manager, Front-line Manager, or Administrative Officer in day-to-day operations of the office. Applies experience and advanced knowledge to perform administrative assignments for projects/programs; and clerical assignments. Has a broad understanding of how administrative assignments contribute to organizational activities. Responsible for compiling, tracking, and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanations of organization policies; and coordinating the implementation of new office policies and systems. Receives visitors and callers. Ascertains the nature of the visit/call and directs the individual to the appropriate office/team. Prepares various reports and composes and prepares routine correspondence such as letters and memorandums. Reviews outgoing correspondence for grammatical and procedural accuracy. May serve as time and attendance focal point for the office. Ensures travel authorizations and other travel documents are prepared accurately and comply with regulatory guidelines. Serves as government Funds Certifier purchase and card enters and transactions procurement into actions. Utilizes a variety of software programs to accomplish assignments. Demonstrates considerable independence in planning time, and coordinates only as needed with the Office Manager, Frontline Manager, and Administrative Officer to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks. Provides files and records management oversight. Demonstrates considerable independence and prioritizes assignments time, and coordinates assigned resources as needed. Contacts are typically internal and external to share information, coordinate efforts, and discuss the statuses assignments. May provide recommendations to improve work processes. Resolves most problems and work issues without assistance. Identifies issues needing attention of Office/Frontline Manager and helps them develop and recommend solutions. Provides guidance to lower level administrative support staff for handling routine problems and issues. This position will be called upon to gather AVS/AFS international statistical data and reports, and participate in analysis utilized in the preparation and issuance of managerial responses to bargaining unit actions, AFS, AVS, and/or FAA. Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. QUALIFICATIONS REQUISES : To qualify for this position at the FV-F, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience is: Planning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration. Applicants should include examples of specialized experience in their work history. Qualifica

Salaire : $58,383 – $87,578/Per Year | Avantages : http://www.faa.gov/jobs/working_here/benefits/

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