Pathways Executive Coordinator & Advisory Council Liaison

Help Shape the Future of Young Adult Success at Friends of the Children. At Friends of the Children, we are committed to breaking the cycle of generational poverty through long-term, salaried, professional mentoring relationships. Our model pairs youth facing the greatest obstacles with a dedicated professional mentor, called a Friend, from kindergarten through high school graduation and beyond, for 12+ years, no matter what. As we continue to expand our Pathways for Young Adults strategy and National Alumni efforts, we are seeking a highly organized, collaborative, and mission-driven professional to join our team as the Pathways Executive Coordinator & Advisory Council Liaison. This is a unique opportunity to support a growing national initiative focused on helping young adults achieve economic independence and career success. In this role, you will serve as a key partner to program leadership, helping coordinate operations, communications, stakeholder engagement, events, advisory council activities, and strategic initiatives that advance the Pathways for Young Adults mission. Working closely with national staff, chapter leaders, employers, community partners, advisory council members, and program stakeholders, you will help ensure projects stay on track, relationships remain strong, and the Pathways team can focus on delivering meaningful impact for young people across the country. Why This Role Matters: The Pathways for Young Adults program is helping young people bridge the gap between adolescence and adulthood by providing individualized career coaching that will create meaningful connections to education, careers, community, and economic opportunity. The Pathways Executive Coordinator & Advisory Council Liaison plays a critical role in ensuring this work is coordinated effectively behind the scenes. Through strong organization, communication, project management, and relationship-building, this position helps create the structure and support systems necessary for success. This role offers: Meaningful work supporting a nationally recognized youth development organization. The opportunity to help launch and grow innovative strategies focused on young adult career success and economic independence. Exposure to executive leadership, advisory councils, community partners, employers, and national stakeholders. Professional growth in project coordination, operations, communications, and stakeholder engagement. A collaborative team culture grounded in belonging, empowerment, innovation, and continuous learning. Competitive compensation and comprehensive benefits. Basic Function / Position Objective: The Pathways Executive Coordinator & Advisory Council Liaison plays a critical role in supporting the successful implementation, growth, and day-to-day operations of the Pathways program. This program is part of the National Center of Excellence for Professional Youth Mentoring and includes the National Alumni Program. This position is based in Portland and reports to the National President, with a dotted line to the Director of the Pathways for Young Adults Program. This position provides administrative, operational, communications, and project coordination support to ensure staff, partners, employers, and stakeholders are effectively engaged and program activities are executed efficiently. They excel at working as part of a team, effectively manage multiple projects and tasks, and keep work on track. The Coordinator serves as a key team member who helps maintain organizational excellence, supports strategic initiatives, and advances Pathways' mission of helping young adults achieve economic mobility and career success. E ssential Functions and Responsibilities: Administrative Support (40%) Manage calendars, scheduling, and meeting logistics Prepare agendas, meeting materials, meeting notes, and track action items. Prepare expense reports and maintain supporting documentation for program-related travel and activities. Monitor and manage shared email inboxes, directing inquiries and ensuring timely follow-up. Organize and maintain digital files, records, and program documentation. Maintain organizational calendars for meetings, events, trainings, and implementation deadlines. Support onboarding of new staff. Coordinate office administrative needs, including supplies, technology support requests, and vendor communications Develop and maintain administrative procedures that support efficient team operations. Participate in team meetings, planning sessions, and special administrative projects assigned. Operations & Implementation Coordination (30%) Coordinate travel, site visits, convenings, and event logistics, including itineraries and scheduling. Support Pathways Program implementation, expansion to additional chapters, and launch activities by coordinating meetings and maintaining project schedules. Support onboarding of new employees by coordinating orientation/training activities, preparing training materials, and ensuring new staff have the tools, resources, and information needed Schedule and coordinate partner, employer, committee, and stakeholder meetings. Work with the team to track project timelines, deliverables, and follow-up activities to help ensure deadlines are met. Support coordination of logistics for workshops, trainings, and Pathways events. Support keeping project trackers, stakeholder lists, and operational reporting tools up to date Identify and address operational needs that improve program effectiveness and efficiency. Communications & Stakeholder Engagement (20%) Work with the team to edit and print promotional materials Support the development, production, and distribution of Pathways communications materials, including program overviews, presentations, reports, recruitment materials, and impact stories. Provide administrative support for Pathways communications and stakeholder engagement activities. Manage and maintain inventories of Pathways marketing, outreach, and program materials, creating systems for organization and distribution. Assist with the preparation of communications for partners, employers, funders, committee members, and community stakeholders Other Special Projects (10%) Conduct research and compile information to support decision-making, partnership development, grant proposals, and program planning. Assist with the development of presentations, reports, dashboards, and other materials for leadership, boards, committees, funders, and community partners. Participate in special projects and cross-functional teams that advance Pathways goals, improve operations, strengthen partnerships, or support program growth. Participate in coordinated national team administrative activities as needed. The ideal candidate will have the following Education and Experience: Excellent written and oral communication skills. This position builds relationships in-person, on the phone, and via video conferencing with diverse individuals inside and outside the organization. Must possess a high level of organization, attention to detail with the ability to multi-task. Pro-actively prioritize, coordinate, and plan work activities; Use time efficiently; meet deadlines. Ability to identify and resolve problems in a timely manner; Use reason even when dealing with emotional topics. Ability to take initiative, maintain positivity, be self-motivated and work effectively on projects with minimal direct supervision. Ability to work independently and set own priorities. Ability to resolve issues while maintaining a good working relationship with internal and external customers. Adapt to changes in the work environment; Manage competing demands; Change approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Willingness and ability to work on both individual and team projects. Demonstrated ability to maintain confidentiality and model organizational values. Demonstrated ability to draft/produc