Program Assistant, Indigenous Student Access Program

**Description** The **Indigenous Student Access Program** in **Student Experience and Support** invites applications for a **Program Assistant**. This Fixed Term Recurring Part-time position is for approximately 4 months (based on length of grant funding), with the possibility of extension. The Program Assistant portfolio within Writing Symbols Lodge is designed to support the Indigenous Student Access Program (ISAP), as well as general Writing Symbols Lodge programming. This position reports directly to the Indigenous Student Success and Retention Specialist, Writing Symbols Lodge, and supports Indigenous students, staff, faculty, and partners. This position assists the Program Coordinator, Indigenous Student Access Program with general administration and coordination of ISAP program activities. The Program Assistant position requires independent judgment and initiative, in addition to tact, diplomacy, and good judgment in dealing with students, staff members and external agencies. The ability to work in a team environment is important as well as the ability to interact with others in a courteous, patient and helpful manner. The incumbent must possess sensitivity towards, and an appreciation of diversity in its broadest sense, including ethnicity, faith, gender identity and sexual orientation. The position requires pertinent cultural protocol experience, and the ability to engage with Indigenous peoples. The position is also responsible for hosting Indigenous Language Cafes, and as such requires significant working knowledge of one or more Indigenous Languages. **Summary of Key Responsibilities** (job functions include but are not limited to): * Responding to program enquiries via email, telephone and in-person. * Creating student newsletters and other communications to students. * Drafting program reports, including tracking student participants. * Assisting with referrals for student support services specific to the cohort. * Assisting with weekly student workshops, including coordinating meeting space and virtual meeting times. * Meet with the WSL Manager, Program Coordinator ISAP, and other WSL staff and peers. Assist with the ISAP PASS program * By meeting with new leaders to review the creation and use of PASS session handouts and session planning. * Coordinate in-person and virtual meeting spaces. * Identify any problems or potential problems. * Assist with the Peer Mentorship Program. * Work with Peer Mentors; create/modify session schedules for each semester. * Schedule and book rooms/ virtual spaces such as Zoom for recurring and one-off extended sessions. * Enter Peer Mentorship events in the online portal (D2L). * Provide timely troubleshooting for Peer Mentors' concerns (access to rooms, gathering materials, etc.). * Observe Peer Mentors in sessions and provide support as required. * Mentors debriefing sessions on the following: * Observations of Peer Mentors' sessions. * Develop meeting agendas and chair meetings with Peer