Logistics Coordination Executive (Supply Chain/Warehouse/ Pharma)

Logistics Coordination Executive (Supply Chain/Warehouse/ Pharma) 12-Month Contract Location: Tuas Industry: Pharmaceutical Salary Up to $4,000 depending on experience Our client is an AI-powered, R&D-driven biopharma company developing innovative medicines and vaccines to improve lives worldwide through scientific breakthroughs. Job Summary: • Serve as the key internal coordinator between company’s 3PL partners, Quality Assurance (QA) team, planning teams, and manufacturing site — ensuring that materials are released, planned, and delivered on time to support uninterrupted manufacturing operations. • Ensure that every inbound and outbound material movement — whether raw materials, finished pharmaceuticals, or critical consumables — is tracked, documented, and delivered in full compliance with company’s quality and regulatory standards. • Work spans material release coordination with QA, delivery planning and scheduling to the manufacturing site, 3PL performance oversight, issue resolution, and documentation compliance — all contributing directly to manufacturing continuity, regulatory compliance, and company’s mission to improve patients' lives around the world. Main Responsibilities Internal Stakeholder Coordination • Serve as the primary internal point of contact between company’s 3PL partners, QA team, planning teams, and manufacturing site for all material movement activities • Coordinate with company QA on material release approvals prior to delivery to the manufacturing site • Liaise with planning and manufacturing teams to align material delivery schedules with production requirements • Communicate proactively with internal stakeholders on material status, inbound shipment updates, and any delays or disruptions • Standby to support urgent materials requests whenever required Material Release & Delivery Planning • Coordinate with company QA to track and follow up on material release status, ensuring timely approvals to meet manufacturing schedules • Plan and schedule material deliveries from the 3PL warehouse to company’s manufacturing site in alignment with production plans • Process inbound and outbound material transactions in SAP with accuracy • Ensure timely and precise data entry for material orders, shipments, and returns • Coordinate with 3PL warehouse teams for order picking, packing, and dispatch to manufacturing • Work with carriers and freight forwarders to arrange transportation, pickups, and deliveries • Monitor material availability, fulfilment rates, and service levels to ensure smooth manufacturing operations • Provide the weekly forecasted material delivery plan to the Warehousing, Logistics, and Manufacturing teams Issue Resolution and Problem Solving • Investigate and resolve discrepancies related to material shipments, inventory shortages, and order errors • Escalate operational issues such as damages, delays, held materials, or misrouted shipments to the appropriate internal teams • Collaborate with 3PL and internal teams to implement corrective actions and prevent recurrence of issues Documentation and Compliance • Prepare and maintain shipping documents, receiving checklists, invoices, customs paperwork, and delivery confirmations • Ensure compliance with company’s internal requirements, GMP/GDP regulatory standards, and company policies • Assist in processing claims, returns, and damaged goods documentation • Review and verify documentation accuracy before submission • Maintain and archive documents in an organized and compliant manner Additional Responsibilities • Support general logistics operations, including Facility Management Work Orders, Safety Observations, and Inventory Tracking and Updates • Perform other duties as assigned to support operational efficiency HSE • Participate in the set-up and follow-up of internal standard procedures to enhance productivity and transparency • Maintain acceptable Health, Safety, and Environmental risk levels in area of responsibility • Ensure compliance with applicable legal requirements Requirements: • At least 1–5 years of experience in logistics coordination, supply chain, or 3PL environment • Diploma or equivalent in Logistics, Supply Chain, Business Administration, or a related field • Experience working with Warehouse Management System (WMS) and SAP (SD/MM modules) • Experience coordinating with QA teams on material release processes in a pharmaceutical or regulated manufacturing environment • Microsoft Excel Proficiency: Intermediate level – comfortable with data entry, VLOOKUP, pivot tables, basic formulas, and spreadsheet management for material tracking and reporting • Understanding of manufacturing supply chain, material planning, and production scheduling • Understanding of logistics operations, including warehousing, transportation, and customs processes • Ability to standby and respond to urgent materials requests outside of regular working hours when required Lim Pey Chyi (Apple) - Apple.lim@manpower.com.sg Recruitment Consultant (R2090579) Manpower Staffing Services (S) Pte Ltd EA Licence: 02C3423